Call for Proposals: Small Grants and Exchange Programmes for Strengthening Institutional Capacities
Ukraine, 07 October 2015
Lot # 1. Small grants and exchange programmes for strengthening the institutional capacities 15 cities and towns in Donetsk and Luhansk oblasts
Lot # 2. Small grants and exchange programmes for strengthening the institutional capacities of the Donetsk and Luhansk Oblast governments.
The ongoing conflict in the Donbas has affected strongly the life of people in Donetsk and Luhansk oblast, leading to a deterioration of social relations and trust, political and economic processes, and ultimately to a sharp decrease in the security and quality of life of people. The conflict related migration has resulted in an increased number of vulnerable people, especially elderly, disabled, women and children, which constitute the majority of registered IDPs. The conflict has affected as well negatively the capacity of the government – especially at the sub-national levels - to provide basic social, administrative and communal services for the communities.
Support to local governance and local government functions in conflict-affected areas is critical not only to guarantee a speedier reconstruction and economic recovery and the continuous delivery of social and other services to local communities and IDPs alike, but also improve the public trust towards the capacities of the state to play its role of protection for all citizens, including the most vulnerable, and to guarantee better equality between Ukrainian regions. Improved state-society relations remain the best contribution that local governance can make to the peacebuilding process.
Local governments in cities and towns of Donetsk and Luhansk oblasts face a series of similar problems, like: lack of staff and difficulty to employ competent personnel; poor and obsolete material base (e.g. IT infrastructure and software) for effective service performance; restricted local budgets (decrease in revenues, compared to higher expenditure levels determined by high number of IDPs); overburdened administrative and social services due to the consequences of the conflict (IDPs, etc); outdated local social economic development strategies and urban plans, especially in the post conflict condition. At the same time the citizens and the civil society organizations demand better services, more accountability, transparency and participation in decision making.
Objectives, scope of work and results
The overall objective is to provide support to restore and improve the functioning of the city and town local governments for policy making, general administration and service delivery.
The immediate objective is to provide assistance to the 15 selected city local governments, from Donetsk and Luhansk oblasts, through small grants and exchange programmes for strengthening the institutional capacities of the city administration.
Scope of Work
UNDP Ukraine seeks the services of consulting companies (Contractor) to assist 15 city and town local governments (the cities will be selected by UNDP based on the expression of interest), from Donetsk and Luhansk Oblasts (Government-controlled territories), in restoration and improvement of their operational and services delivery capacities. The following activities should be based on the organizational structure and needs resulted from the capacity and functional assessment of partner-regions, rayons and cities. The assessment will be done jointly with correspondent local governments. The intervention will ensure restoration or upgrading of staffing levels, as well as the necessary material assets for performance of daily operations. The following tasks will be carried out for each participating city/local government:
Task 1: Organize recruitment and provide grants/stipends relevant professional staff (IDPs with relevant capacity will be encouraged to apply). Grants will cover salaries, relocation/transportation/housing costs. Identify solutions to resolve perceived equity issues for current staff. The total grant pool for this Task is up to USD 45 000, up to USD 5 000 per one grant. Calculation of number and size of the grants should be based on the required number of working months, monthly fee and market price for the living costs and transportation.
Task 2: Organize exchange programmes for competent staff from other regions of Ukraine, to fill in vacant positions in participating local governments. Provide small grants/stipends to exchange staff relocated to Donbas. The total grant pool for this Task is up to USD 45 000, up to USD 5 000 per one grant. Calculation of number and size of the grants should be based on the required number of working months, monthly fee and market price for the living costs and transportation.
Task 3: Provide support for restoration of assets needed to sustain operations: hardware and software for improving the ICT assets, office equipment, small furniture, supplies, etc.; small office repairs and renovation. The total grant pool for this Task is up to USD 60 000, up to USD 5 000 per one grant.
The target groups are the 15 local governments, including the personnel working in the administration.
The assignment will commence in November 2015 and will be conducted during 8 months since the contracting date.
Submission Deadline: 19 October 2015
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