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United Nations recruiting Health Procurement Specialist


Copenhagen , Denmark, 08 December 2015

Job-specific

The overall aim of the Procurement Group is to ensure sustainability in all activities, including in partnerships, provide speedy and quality advice and services by leveraging on existing global knowledge, building and sharing knowledge further, and by increasing revenue through focus on commodities, economies of scale, and taking advantage of automation solutions to reach out to partners.

The purpose of United Nations Category Management team is to lead the strategic approach for all procurement and supply chain activities and achieve best value, leveraging volumes and shaping markets through proper planning, the establishment of category teams, and a focus on results across the global organization. Further, the Category Management team has the responsibility to support business development and optimise business support through long-term agreements. The Category Management team will ensure the procurement function across United Nations is conducted with a transparent, consistent and efficient process from end to end, underpinning it with systems, analytics, agreements and expertise to facilitate best in class provision of services both within and outside the organization.

The purpose of the Health Procurement Specialist is to provide global subject matter expertise and leadership in the procurement of health related goods and services for United Nations. The successful candidate will be responsible for developing and implementing a global health category strategy, including; category and supply market analysis, stakeholder engagement, strategic tendering (including the establishment of long-term agreements) as well as knowledge capture and sharing. Building strong relationships with United Nations global health procurement projects will be critical to success.

Candidates who applied for the position VA/2015/B1201/8035 - Category Specialist – Health Procurement Need not to reapply.

Functional Responsibilities

  • The successful candidate will provide strategic support for the development and implementation of a global health category strategy, including: category and supply market analysis, stakeholder engagement, strategic tendering (including the establishment of long-term agreements).

  • Build strong relationships with and between United Nations global health procurement projects.

  • Ensure the capture of health procurement knowledge from United Nations global health project and enable the sharing of this knowledge through appropriate channels, including the Health Procurement intranet site.

  • Provide global subject matter expertise in the procurement of health related goods and services for United Nations.

  • In close cooperation with stakeholders, such as other UN agencies, donors, NGOs and other departments within United Nations, support in the preparation of realistic procurement plans and development of appropriate health related procurement strategies in coordination with the Team Manager, Category Management;

  • Conceptualize, elaborate and implement procurement and contract strategy including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, administration of the contract and the performance management of the contractors, legal considerations and payment conditions as well as risk assessment;

  • Prepare and review technical specifications and/or terms of references as well as review of such from the Category Analyst - Health Procurement and team;

  • Assist with cost estimations and reasonableness of costs for the required goods/services;

  • Lead and/or participate actively on commodity teams for strategic commodity groups;

  • Guide other staff through the procurement process as necessary (other practitioners, evaluation committee members, clients etc.);

  • Manage strategic and operational health related procurement projects:

  • Act as focal point for health related procurement in the Sourcing team, and provide leadership and strategic direction for such;

  • Plan, develop and manage all procurement-related aspects of solicitations for complex and diverse goods and services related to healthcare products and services, taking into account sustainability aspects, the local economic and other market or political conditions;

  • Advise requisitioning units; on the procurement process, including drafting of clear TORs or specifications, creation of technical and financial evaluations, the evaluation phase and the contract submission award process. Preparing and distributing solicitations and conducting and coordinating all aspects of bid/proposal evaluations.

  • Prepare case presentations for review and recommendation by appropriate contract review body and reviewing other cases as a procurement reviewer;

  • Formulate the strategy for United Nations Health related procurement and designing innovative solutions to minimize and resolve, issues/conflicts for complex procurement projects;

  • Establish and maintain work program and schedule for on-going contracts and newly-planned ones;

  • Lead negotiations with supplier representatives; sign procurement orders up to the authorized limit;

  • Conduct market research to keep abreast of market developments; research and analyse statistical data and market reports on the world commodity situation, production patterns and availability of goods and services;

  • Identify new technologies, and products/services, evaluate and recommend potential supply sources and update the procurement program based on these results;

  • Assist stakeholders with amendments and extensions of contracts, contract administration throughout the life cycle of the contract and other procurement-related contractual issues;

  • Analyse the quality of goods and/or services delivered in relation to the needs of the operation/stakeholder and established quality standards;

  • Perform other duties and responsibilities relevant to the functions of a Procurement Specialist;

  • Supervisory and coaching skills for staff who may report to the Procurement Specialist.

Contract duration: 1 year, renewable based on satisfactory performance and budget availability

Submission Deadline:  16 January 2015

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