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Special Tribunal for Lebanon recruiting Travel and Visa Clerk


Leidschendam, Netherlands, 09 January 2014


Post description

Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a fixed-term appointment of one year limited to the Special Tribunal for Lebanon (STL). Any subsequent extension(s) are subject to terms of the Tribunal's mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Appointment against this post is on a local basis.

Responsibilities

Under the supervision of the Travel and Visa Supervisor and within delegated authority the Travel and Visa Clerk is responsible for the following duties:

  • Calculate airfare, excess baggage entitlements, terminal expenses, daily subsistence allowance for staff traveling on official business or for staff and their dependents traveling on family leave, home leave or education grant including the calculation lump sum entitlement and shipment; Book and issue itineraries on the most economical route according to travel rules and regulations and inform the travelers accordingly; Maintain data base for Travel Authorization and archiving of travel documents, filing system in hard copy and electronic formats.

  • Provide information to staff members and client offices for submission/settlement of travel claims;

  • Advise substantive offices, travelers, and other relevant staff of arrival information, requesting arrangements to be made according to travelers’ needs; Act as a back-up for any other administrative functions in support to the General Services Section as requested, e.g. attendance recordkeeping, running the helpdesk, secretarial duties, etc.

  • Receive, log and route applications for visa, residence permits and other entitlements (i.e. purchase of tax-free vehicles, applications for Dutch driving license, tax-free goods, etc.) for STL staff members and other personnel working at the Tribunal and their family members forming part of their households appropriately. Liaise with the Dutch Ministry of Foreign Affairs concerning queries pertaining to those applications. Upon receipt of those documents, distribute them and update databases accordingly. Maintain and update staff files and lists of personal and contact details in-house and at the Ministry of Foreign Affairs, customs and specific Embassies.

  • Any other tasking as required in the General Services areas, e.g. driving, logistics, mail and pouch, etc.

Deadline:  2 February 2014

View the ECN Sub-Contracting Notice (accessible by ECN Executive and Expert Members - Login to View.

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