Sofreco recruiting Team Leader for Support to the Assessment of Grant Applications
Belgium, 16 August 2018
To assist the European Commission with the assessment and selection of proposals received under the Call for Proposals EuropeAid/160048/DH/ACT/Multi in order to achieve a high-quality, complete and coherent selection process of proposals in line with the criteria set in the Guidelines for grant applicants, the Practical Guide to contract procedures for EU external actions (PRAG) and the conclusions of the briefing/inception meeting.
To provide technical support to the European Commission (EC) services in order to reach the global objective, as regards both the technical and the financial assessment of the received proposals.
The Team Leader distributes proposals to Assessors according to their expertise (focal areas), ability and availability (taking into consideration possible conflicts of interest). Assessors are expected to use their own experience of the sector and project implementation in the analysis of each proposal.
To assist in the technical and financial assessment of approximately 175 administratively compliant Concept Notes (CN) (2 readings) and between 50 and 75 Full Applications (FA).
The Team Leader is responsible for ensuring quality, coordination and coherence of the work of the Assessors and Administrative Assistants during the whole evaluation process.
Responsible for the following:
Contribute to the draft Guidelines for Assessors to be finalised after the briefing meeting;
Ensure that the Guidelines for the Assessors and EC instructions are strictly followed;
Ensure that evaluations are performed in a coherent and consistent way among the Assessors who shall apply a common, agreed methodology. Should significant discrepancies occur between scores given to the same CN/FA by two different Assessors, the Team Leader must clarify and ensure that scores are not artificially biased by the application of a different (personal) value scale. There can be discrepancies, but they must be based on technical disagreement between Assessors;
Pay special attention to ensure that the written appraisals are consistent and coherent with the given score under each section of the evaluation grid (i.e. that a high score is not associated to negative comments, and vice versa), and that they are written in a way that clearly allows the evaluation committee to use them directly in the selection process, as well as for communicating the assessment results to the applicants;
Ensure that the evaluation grids are duly filled in in PROSPECT, and agreed deadlines are respected;
Read as many Concept Notes and Full Applications as possible in order to have adequate background information on the evaluation grids they are expected to review for the highest quality;
Carry out assessments of proposals (Concept Notes and/or Full Proposals) as may be required in some cases.
The Team Leader and Assessors will contribute to the verification of eligibility of applicants, co-applicants and affiliated entities, making sure that entities are compliant with the mandatory conditions set out in sections 2.1.1 and 2.1.2 of the Guidelines (examination of data and documents registered in the PADOR database) (first 3 criteria of the eligibility grid), including an assessment of the eligibility of the action.
The Team Leader may be requested to attend and present the Concept Notes and Full Proposals assessment results to the Evaluation Committee.
The Team Leader will regularly update the Task Manager on the state of assessments. After each evaluation phase, a summary table (in Excel format) of evaluations by Assessors is submitted to the EC. At the end of the assignment, a final report is provided, including key information on the evaluation process, lessons learned, and team members' involvement in it.
The language of this Specific Contract as well as of the Call for Proposals is English.
The assignment is foreseen to start towards the end of September 2018. The assignment is expected to be completed in May 2019. All dates are indicative.
The work of the team will be home-based. Indicative number of 30 work-days.
The team (the Team Leader and the Assessors) must be present at the briefing. The Team Leader may be requested to assist to the Evaluation Committee meetings.
One half-day briefing will be organised in Brussels indicatively on 2 October 2018 for the team of experts (the Team Leader and External Assessors).
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