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UNOPS recruiting Finance Specialist


Copenhagen, Denmark, 23 August 2013

UNOPS

“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations.” -Ban Ki-moon, United Nations Secretary-General

UNOPS  mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries. UNOPS is committed to achieving a truly diverse workforce.

Integrated Practice Advice and Support

Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS) unit provides transactional support services and strategic project implementation advice to field offices under the Asia, Europe and Middle East Regional Office (AEMO) and the Global Partner Services Office (GPSO). IPAS provides support in the procurement, legal, finance and human resources practice areas. By collecting and analysing information on interactions with field offices, IPAS creates training plans and makes recommendations for more efficient project implementation processes.

Functional Responsibilities

Under the Regional Practice Advisor's supervision, the incumbent will work closely with Operational Hubs and field offices, primarily to provide everyday support and solutions to corporate implementation initiatives. The incumbent would have to keep a balance between operational implementation efficiencies and policy/rules requirements, but also contribute towards long-term solutions by channelling practical recommendations through the Regional Practice Advisor for improvements in policies and processes for efficient project implementation.

The Finance Specialist will be operating within designated authority provided by the appropriate Practice Lead, and will be directly supervising and managing all the support personnel within the practice operating within the Regional Office, and coordinating the network of support personnel within the countries on a day-to-day basis. He/She is also expected to travel frequently to the region.

Specific Job Functions

Advice and Support Services

  • Work closely with OH/OCs to provide solutions to the network of practice specialists and support personnel in the field offices on practice operational matters

  • With solution-orientation, support the development of projects, and the efficient implementation of projects and activities in the region

  • Provide and adapt interpretations to policies and practices

  • Support field offices in developing their annual work plans

  • Provide advice and pre-clearance on the formulation of project proposals to ensure data accuracy, adherence to corporate standards on pricing, reporting, and that risks have been properly assessed

  • Provide quality input and advice on project proposals, and pre-clears submissions of cases for Committee/Board reviews

  • Approval and processing of regional commitments and transactions

  • Supervision and management of the support personnel within the practice operating within the regional office

  • Coordinate on a daily basis the regional practice teams, and fill any temporary support gap

Cross-functional integration and process efficiency improvements

  • Coordinate among management practices and field offices and serve as a bridge to the gap in cross-functional solution provision

  • Contribute with quality advice to the cross-functional initiatives and projects of IPAS towards more coherent and efficient policies, processes and systems

Monitoring and Reporting

  • Regularly conducts market research and benchmarks corporate practices

  • Keep abreast of external developments and best practices and raises recommendations

  • Develop and prepare regional corporate reports to help assess progress in a timely manner, including keeping an overview of resources and utilization

  • Coordinate and support the field offices in preparation and timely submission of periodic reports, including in the preparation of LEAD submissions

  • Establish and maintain work programme schedules for ongoing commitments/contracts/cases, and a general oversight of the regional activities

  • Help maintain a mechanism and manage on a day-to-day basis the feedback loop with users and other clients on challenges, gaps and possible areas of improvement

  • Provide training to personnel on processes, rules/policies and systems

  • Actively contributes to global knowledge by maintaining knowledge systems and sharing information and knowledge across the regions

  • Maintain client feedback/suggestions, as well as a log on recurrent challenges and make suggestion for long-term solutions through policy/process change

Product/ Process-Efficiency Improvement

  • Contribute with practical knowledge to the enhancements of practice policy developments

  • Contribute to product designs and implementation

  • Recommend solutions and process efficiency initiatives

  • Contribute to the development and maintenance of corporate systems and tools

Contract duration: One year, renewable subject to available funds and satisfactory performance

Deadline: 27 August 2013

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