United Nations recruiting Portfolio Support Analyst
Geneva, Switzerland, 25 November 2014
The United Nations Geneva Cluster has excellent links with the international community. Local and international partners call upon the Geneva Cluster for expertise in fund management, project management, procurement of goods and services, and human resources administration to ensure successful delivery of their projects. Focus areas include health, water/sanitation and environment.
One of the main client groups of the Geneva Cluster is the WASH (Water Sanitation and Hygiene) portfolio. This includes UN Water, Sanitation and Water for All (SWA) and as largest operation the Water Supply & Sanitation Collaborative Ccouncil (WSSCC).
Under the overall guidance and supervision of the Geneva Cluster Director and Head of Programmes, and direct guidance and supervision of the WASH Portfolio/Grants Manager, the Portfolio Support Analyst is mainly responsible for supporting effective portfolio coordination, oversight and systems review while acting as internal focal person for HR guidance/support and the Global Sanitation Fund (GSF). S/He manages and ensures the provision of efficient and timely portfolio support systems, tools and high quality services to the different Projects/Programmes under the WASH portfolio.
In the discharge of her/his duties, the Portfolio Support Analyst works with limited supervision and directly liaises with Programme Director/Officers/Managers, Programme Support Officers, and Chief Technical Advisors and Portfolio/Programme Associates/Assistants in order to ensure best coordination and support.
Portfolio Planning & Oversight Support: Review new project proposals or donor contribution agreements, draft and enter new engagement inputs to the United Nations Leads System recommending required revisions or specific conditions to be met, prior to acceptance of project execution; review related documents with team, assess the operational and financial components and provide comments to supervisor; Set up project proposals and budgets in ERP system/Atlas and monitor project budgets, support the preparation of due budget revisions in consultation with direct supervisor and Finance and the relevant project counterpart, and support the preparation of progress and financial reports; draft appropriate comments on audit reports, if necessary; Review and comment on operational aspects of projects; identify operational and financial problems and resolve them by taking appropriate action following consultation with direct supervisor, draft correspondence to parties concerned and prepare reports;
Portfolio Coordination & Guidance Support: Provide advice and assist coordination of all portfolio workflows and support services to various clients, including guidance and assistance with United Nations’ main rules and regulations, policies. Assist and support all portfolio core services related to procurement/contract administration, finance/payment process, grant management and HR/recruitment process.
Support Systems & Tools: Continuously maintain and review/seek improvements of existing tracking systems, tools and online software for best support systems. Drive the regular data updates and related exercises. Support in maintenance of database on standards and tools, roster of best suppliers, contractors and service providers, activities and statistics and contract advertisement, awards and disseminate information. Participate in and conduct trainings for the operations/projects staff on best tools and/or ERP system. Sound contributions to knowledge networks and communities of practice. Develop specifications/TOR, establishment of evaluation criteria, evaluation of bids/proposals for database systems or other similar new systems.
HR Guidance & Support Focal Point: Act as designated first contact within WASH team for any HR and recruitment related questions and support needs. Coordinate with Geneva Cluster HR Manager and Associate on specific cases and best possible support for timely provision of guidance and recruitment process. Central role in the development and implementation of HR management system for the unit with regard to planning, awarding, administering and monitoring of all matters related to HR for the portfolio, and in collaboration with others for the Geneva Cluster.
Global Sanitation Fund Focal Point : Act as designated first contact within WASH team for the Global Sanitation Fund (GSF). In close coordination with Procurement Analyst assist in GSF related procurement processes, systematic management of data needs, reporting and coordinating responses to requests for information from other internal units and from external parties.
Perform other related duties as required.
Contract duration: 1 year, renewable subject to satisfactory performance and funding availability.
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