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International Organisation hiring Training and Events Expert


Dubai, United Arab Emirates, 27 June 2016

Purpose of Position

The Sr Associate will be responsible for supporting all aspects of the planning & executing of the public and bespoke events and trainings of the region according to the approved annual calendar and budget. He/she will have a full understanding and carry out the management of each event liaising with clients, suppliers, managing budgets, F&B and overall execution of each event.

The Sr Associate will also be supportive of the development and deployment of marketing strategies to meet organizational objectives in the region.

Responsibilities

Primary responsibilities:

The primary responsibilities are to participate in the definition of the annual calendar for the region.

Ensure Training and Event Management & Logistics:

  • Planning, implementation and follow-up for all training and events according to project management best practices.

  • Coordinate event logistics within the approved budgets.

  • Cultivate and expand sponsorship development and on-site co-ordination of sponsors.

  • Supervise and coordinate with event contractors.

  • Book venues and negotiate fees.

  • Ensure day of event goes smoothly.

  • Liaise with trainers and speakers, ensuring their participation and meeting their requirements

  • Design delegate experience for the trainings and events: agendas, event space, engagement parameters and networking and interaction.

Carry out the sales and promotional activities related to training and events within the agreed budgets:

  • Drive attendance to the event using dedicated websites, flyers, cold calling, and social media as examples of ways to spark interest.

  • Develop and implement marketing plans and materials for new and existing products.

  • Maintain dedicated event websites.

  • Conduct market research to determine market requirements for existing and future products, current market conditions and competitor information.

  • Expand and develop marketing platforms.

  • Monitor, review and report on all marketing activity and results.

  • Provide input on marketing strategies for the different markets.

  • Ensure observance of brand guidelines throughout the different marketing activities.

Manage partners and suppliers:

  • Identify and approach suppliers to ensure success of the events.

  • Identify and approach marketing and sales partners to drive revenue increase and market share.

  • Manage the different partners and suppliers to ensure a successful relationship.

Carry out budgeting and reporting:

  • Analyze event performance and prepare metrics presentation.

  • Responsible for the development and fulfillment of the events and marketing budgets.

Reporting requirements

  • The role reports to the Regional Manager Training & Events (EMEA & APAC). Reporting requirements include:

  • Attendance to all weekly team meetings.

  • Regular consultation with line manager to ensure strategies are aligned.

  • Provision of regular updates to regional management.

  • Monthly updates on status of personal KPIs and any other matters of concern.

  • Input into the Training & Events organisation quarterly reports and other reporting as requested by the line manager.

Relationships

  • The role is part of the Strategy & Corporate Development Division within the Learning Department.

  • Will be required to liaise with other business units in order to understand and address market needs.

  • The role will liaise with the relevant external players in the education field and with other contractors and partners to achieve targets efficiently.

Authority levels

  • Compliance with corporate delegated authorities.

  • Appropriate consultation with line manager regarding important decisions within the area of responsibility.

Submission Deadline: 17 July 2016

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