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UNICEF hiring Accounts Assistant


Copenhagen, Denmark, 28 February 2017

BACKGROUND

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

The Financial Management & Administration Centre in UNICEF Supply Division, Copenhagen is seeking a dedicated Accounts Assistant.

PURPOSE OF POST/ MAIN DUTIES

  • Under the supervision of the Accounting Manager the Accounts Assistant performs accounting functions in the Procurement Services Accounting Unit (PSAU).

  • Performs financial accounting, analysis and reporting for Procurement Services (PS) project accounts for area of responsibility. Creates, reviews and maintains master data in VISION (SAP) and monitors project accounts for compliance with financial limitations, and MOU requirements.

  • Processes, reviews and analyses the accounting entries made to the project accounts in VISION (SAP), as well as account balances for propriety and accuracy and identifies and initiates required adjustments.

  • Establishes budget planning limitations in VISION (SAP). Recommends budget revisions in accordance with MOUs and UNICEF's Financial Rules and Regulations. Schedules the issuance of Statement of Accounts and Invoices, as well as additional reports to comply with third-party reporting requirements of non-standard agreements within area of responsibility, taking into consideration project priorities.

  • Reviews outstanding balances on completed transactions and follows-up to ensure timely financial closure of project accounts.

  • Maintains and shares specialised knowledge for PS activities financed through supply financing mechanisms and provides support to internal and external project stakeholders.

  • Designs and prepares financial reports for internal management and external donors and other third parties using VISION (SAP) reports, as well as through the development of appropriate EXCEL spreadsheets or ACCESS databases

  • Executes period-end accounting procedures and reconciliations Prepares exception and/or periodic reports, statements, schedules summaries analysis and documents work papers relating to areas of responsibility.

  • Monitors and ensures that systems and reports comply with UNICEF's Financial Rules and Regulations, and third party requirements.

  • Performs the duties of a Subject Matter Expert (SME) for the Financial Management & Administration Centre, provides advice to staff on VISION (SAP) processes and resolves error messages noted in the processing of the VISION (SAP) transactions. Participates in the design, testing and implementation of new and revised systems relating to area of responsibility.

  • Identifies and recommends system and process improvements and authors units procedures.

  • Focused customer service and provides support to internal and external stakeholders through active participation in different forums and training of staff.

  • Performs other ad hoc tasks in related areas as required and provide back up support to colleagues within the respective unit.

View the ECN Recruitment Notice (This notice is visible only to ECN Executive and Expert Members: Please login to view).

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