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Provision of Interim Staff Services for Frontex

Warsaw, Poland, 28 June 2019

Background information

The European Border and Coast Guard Agency (Frontex) has been established under Regulation (EU) 2016/1624 of 14 September 2016. The agency was created on the foundations of the European Agency for the Management of Operational Cooperation at the External Borders of the Member States of the European Union (established under Council Regulation (EC) No 2007/2004), which has been coordinating operational activities at the EU external border since 2005.

Frontex is located in Warsaw, Poland and is in the process of significantly increasing the size of its staff from the current number of more than 650 to meet its expanded tasks.

Frontex (also referred to as the ‘Agency’) may need interim personnel as partial replacement or partial complement to its statutory staff in its headquarters in Warsaw (Poland), in the following situations:

  • to replace staff absent due to maternity leave, parental leave, longer-term sickness or other similar reasons;

  • to cope with peak periods which require additional workforce for a limited period of time;

  • to carry out, on a temporary basis, certain tasks resulting from specific projects, which are additional to the ordinary ones.

The overall objective of the contract is to provide Frontex with the necessary interim personnel in a timely manner and in line with the requested job profiles.

In 2018, the Agency requested services of 60 interim staff of various profiles. This information shall be treated indicatively as Frontex needs for interim services may vary over time depending on the business needs. The future contractor shall have sufficient capacity and procedures in place to provide for this kind of fluctuations and be capable to guarantee the continuity and stability of the delivered services.

Contractual information

Frontex will conclude a multiple framework ranking (cascade) contract with minimum two (2) and maximum five (5) professional and experienced interim services providers in order to ensure a high quality of interim services to the Agency according to the present Terms of reference.

The contract will be concluded for two (2) years with a possibility of maximum two one-year extensions for a total period not exceeding 4 years of the total duration of the framework contract.

The services will be ordered via the specific orders issued by Frontex.

Profiles of interim staff

Having regard to Directive 2008/104/EC of 19 November 2008 on temporary agency work Frontex indicates that (having regards to many limitations of execution of certain tasks or duties) the interim personnel in Frontex should be considered to perform tasks similar to contract staff as indicated in Appendix 1.

Therefore, the indicative profiles of interim services that may be required under the contract have been defined in Appendix 1. The job descriptions and requiremenst indicated therein can be modified by Frontex during the contract implementation according to the actual needs of Frontex. Additionally, Frontex reserves the right to request engagement of additional profiles.

Each profile has different salary that should be applied by the contractor in relation to the persons engaged as interim staff in Frontex. Those salaries are indicated in EUR. Payments to the interim staff should be done either in EUR or in PLN, to the bank account indicated by the interim personnel. In case of payments in PLN the exchange rate that should be used is the one of the mounth in which the specific order is signed by Frontex according to the InforEuro rates published by the European Commission (link: http://ec.europa.eu/budg/inforeuro/index#!/countries/).

The exact net salaries that should be applied will be indicated in the request for services and the specific order.

The interim personnel may not be requested to handle sensitive unclassified information and European Union Classified information.

View the ECN Procurement Notice (This notice is visible only to ECN Executive and Expert Members: Please login to view).

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